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Snow and Ice Removal Guide for Small Businesses

Small Business Winter Safety

Wednesday, November 13, 2024

2024 Year-End Checklist for Employee Benefit Plans

Employee Benefits

Wednesday, November 6, 2024

As we approach the end of 2024, it's crucial for employers to stay ahead of their compliance requirements for employee benefit plans. Here’s a quick checklist to ensure you’re ready for 2025:

(Note: to read more on the following, please click on the PDF below)

Key Compliance Steps for Employers

Year-End Tasks for 2024

  • Gag Clause Attestation: Employers must submit an attestation confirming compliance with the prohibition on gag clauses by December 31, 2024.
  • Annual Notices: Ensure that all required annual notices, such as the Children’s Health Insurance Plan (CHIP) notice, have been provided.
  • Plan Document Amendments: Update plan documents to reflect any discretionary changes made during 2024.
  • Unused Funds Reminders: Inform employees about the status of unused funds in flexible spending accounts (FSAs) and health reimbursement arrangements (HRAs), including deadlines for claims submission.
  • Nondiscrimination Testing: Complete necessary nondiscrimination testing for employee benefit plans.

Preparation for 2025

  • Health Plan Affordability: Applicable large employers (ALEs) must ensure that health coverage is affordable, with the adjusted affordability percentage set at 9.02% for 2025.
  • Update Benefit Limits: Revise employee benefit limits for 2025, including Health Savings Account (HSA) contributions and high deductible health plan (HDHP) coverage limits.
  • Employee Communications: Update summary plan descriptions (SPDs) and communicate any changes in benefits to employees.
  • Mental Health Parity Compliance: Confirm that a comparative analysis of nonquantitative treatment limitations (NQTLs) is available to comply with the Mental Health Parity and Addiction Equity Act (MHPAEA).
  • ACA Reporting Preparation: Prepare for Affordable Care Act (ACA) reporting requirements for coverage provided in 2024, including filing deadlines.

These steps are crucial for maintaining compliance with federal regulations and ensuring that employee benefits are managed effectively as the year transitions. Stay compliant and keep your employees informed! For personalized guidance, reach out to us today!

2025 Open Enrollment Checklist

Employee Benefits

Thursday, October 10, 2024

As your trusted insurance broker, we want to ensure that you are fully prepared for the upcoming 2025 employee benefits communication and compliance requirements. Here’s a clear checklist to help you get ready:

Key Compliance Updates:

  • ACA Affordability Standard: Ensure at least one health plan meets the new affordability percentage of 9.02% for employee contributions.
  • Out-of-Pocket Maximums: Confirm limits are set at $9,200 for individual coverage and $18,400 for family coverage.
  • Preventive Care Coverage: Make sure your plan covers the latest preventive services without cost-sharing.

Required Notices:

  • Summary of Benefits and Coverage (SBC): Include an updated SBC with your open enrollment materials.
  • Medicare Part D Notices: Inform Medicare-eligible participants whether their prescription coverage is creditable.
  • COBRA Notices: Provide initial COBRA notices to new participants within 90 days of coverage.

Communication Strategies:

  • Update your Summary Plan Description (SPD) or Summary of Material Modifications (SMM) to reflect any changes in benefits.
  • Clearly communicate any changes to health FSA and HSA contribution limits as soon as they are available.

🔍 Need Assistance? We’re here to help you navigate these changes and ensure your open enrollment materials are compliant and effective.Contact us today to make sure your 2025 benefits communication is seamless and ready for your employees!

Click on the documents below to view a comprehensive checklist:

Safety Report for October 2024

New York Glass Association Safety Group #476

Tuesday, October 8, 2024

The Safety Advisory Committee is committed to ensuring a safe and healthy workplace within the Safety Group. As part of this commitment, we have attached our semi-monthly safety flyer handouts on slips/trips/falls for your employees. Please review the detailed safety procedures document attached to this email and ensure you understand your role in maintaining a safe workplace.

Remember, a safe workplace is a responsibility shared by all of us!!

Your safety is our top priority. If you have any questions or concerns, please do not hesitate to reach out.

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Safety Report for August 2024

New York Glass Association Safety Group #476

Friday, August 9, 2024

To ensure the long-term success and sustainability of the safety group, NYSIF required that we form a safety advisory committee for the safety group at our recent renewal meeting. The safety advisory committee members were appointed, our first meeting was held on 5/28/2024,  and during our meeting we discussed and conclude the following:

The best way to control workers' comp costs is to prevent injuries in the workplace. Fewer injuries mean less lost time, more productivity, and fewer costly claims. Accomplishing this requires a management commitment to the safety and health of employees.

Management commitment supports safety efforts and encourages worker participation in your safety program. A commitment to safety should be expressed in a clear, simple statement of policy to all employees. A written Safety Policy Statement and a comprehensive written safety program allows the employers to make known their safety commitment to your employees. Demonstrating this commitment fosters a safety culture where workers, supervisors and management promote safety and prevent workplace injuries.

Safe Workplaces

Safe conditions and safety training produce a safe operation. Show new workers the safe way to perform their duties, and periodically provide experienced workers training to reinforce safe work procedures.

  • Make workers aware of the self-interest they have in their own safety.
  • Develop appropriate training methods.
  • Do not permit staff to deviate from safe practices, or tolerate unsafe acts or conditions, in all facets of the operation.
  • Display relevant safety posters.
  • Remind workers that no one is immune from accidents.
  • Conduct Quarterly safety checks
  • Establish and enforce a zero-tolerance workplace violence prevention policy.
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